2020-04-15 TRC Business Meeting Draft Minutes

Meeting held over Zoom, using Dave's Meeting ID.
Call to order: 7:38 PM
Members present: Dave, Darin, Michelle, Abby, Ed, Dean

Agenda for current meeting:    Approved as amended
Minutes from previous meeting: Feb meeting minutes approved as amended.


OFFICERS' REPORTS

* President: Darin and Michelle's travel plans on hold.

* Vice President: None

* Secretary: Sent action items and minutes in February.

* Treasurer: One check cleared. Dean confirmed we have money in BofA.


COMMITTEE REPORTS

* Insurance (Cris Wendt)
- No report.

* Awards (TBD)
- Need a new Awards Chair (duties listed in Operating Procedures).

* Database Chair (Eric Anderson)
- Used email addresses for Dave's Another Meltdown rallye.
 - Got 200 bounces! Remove failed email addresses. Can always
   remove rallyists later, if needed.

* Publicity (TBD):
- Need a new Publicity Chair. (Duties listed in Operating Procedures.)
- AI: Dean to try KRTY community calendar again.
- AI: Modernize duties listed in Operating Procedures.
  - Dean can make changes once we decide what needs revision.
- DONE: Dean added to Wiki that RMs should include in their email with
  rallye results how to sign up for TRC Events.
- A lot of coffee shops have bulletin boards where flyers could be posted.
  - Eric to try for Talk Like a Pirate Rallye.
 
* Webmaster (Ric Goldman):
- Agenda posted. Zoom link available to members, but not posted.


PAST EVENT(S) REPORT

* 2018-03-03 Spy Hunter (Ken and Bob Schott, CM)
- AI: Darin to summarize eval cards for Ken.
- Pending: Report

* 2019-08-03 The Toy Story Rallye (Dave G., A-B/QA)
- One car requested par plaques/awards to be mailed.
  - AI: Darin to mail these if not already picked up.


NEXT EVENT(S) REPORT

* 2020-04-15 Another Meltdown (Dave, stay-at-home)
- 50 entered. 18 had finished (4 hours before deadline).
- Zoom meeting Saturday evening for awards.

* 2020-06-06 Talk Like a Pirate Rallye (Eric, A/B)
- Early schedule: 11 AM to 1 PM registration. Rallye school at Noon.
  Finish open 3 to 4 PM. Finish reservation 3 to 5 PM.
- AI: DEAN: create or update Facebook announcement
- AI: Darin: prepare par plaques and awards for April rallye.
- AI: Dave: Prepare online rethrow of an A/B rallye as Plan B.

* 2020-08-01 TBD (Dave, A/B)
- Could rethrow an A/B rallye to be done online.
- AI: Dave: Have a name and artwork for postcard by May (in case
  June rallye is on time and in person).

* 2020-10-03 (Monster Mash?, Eric, A/B)
- AI: Eric: confirm he's on trc-rm mailing list.


OPEN DATES

- 2020-09-05
- 2020-11-07
- 2020-12-05 (Toy Rallye? Ed?)


POTENTIAL RALLYEMASTERS

* The following have previously expressed interest in being a rallyemaster:
- John Kleder (doesn't drive and will need help with computer file editing).
- Tamara Abrams
- Greg Wong (Perhaps could write a small section of a rallye?)
- Jeffrey Martin: Would be happy to write or rethrow a rallye; needs to
  select a time.
- Jim Kermode and two kids: The kids are the potential rallyemasters and
  Jim plans to mentor them; need a rethrow and perhaps some occasional
  additional support.
  - Abby is willing to provide additional support.
  - Michelle A/I: get rethrow to them and match with mentor.
- Brian Duddy and Nelson Cheung: Need a mentor and a rallye to rethrow.
  - Michelle A/I: connect them with Dean for mentoring and rethrow.


UNFINISHED BUSINESS

* Laminator purchase:
- AI: Darin to decide which laminator we want.
- AI: Dean to place order.

* Bill Jonesi's rallye archive
- AI: Darin to contact Patrick Olsen (Bill's roommate) regarding Bill's
  archive of old rallyes.


NEW BUSINESS

* More Rallye Archives
- Steve Watt will deliver another box of old rallyes to Darin.
- Darin is gathering old rallyes that he has critiques for.


ACTION ITEMS

- DONE: Dave to point Ric to broken Rallye Results links
- Dave: Prepare online rethrow of an A/B rallye as Plan B for June.
- Dave: Have a name and artwork for postcard by May (in case June
  rallye is on time and in person).

- Eric: confirm he's on trc-rm mailing list.

- Michelle: get rethrow to Jim Kermode and the kids (or have them review
  other options) and match with mentor.
- Michelle: connect Brian Duddy and Nelson Cheung with Dean for mentoring
  and rethrow.
  - Give Dean all the info and he'll take over nagging potential RMs.

- Darin: prepare par plaques and awards for Talk Like a Pirate rallye.
- Darin: work with Bill's roommate to get TRC's share of Bill's rallyes. 
- Darin to mail awards and par plaques for The Toy Story Rallye as requested.
- Darin: summarize Spy Hunter eval cards for Ken.
- Darin: mail "Welcome to Beginner Class" cards for 2018 Lotus Club
  participants to GGLC.
- Darin: Update list of past rallyes on wiki.
- Darin: Look to see who's on the TRC-RM list, and send the letters drafted
  by Michelle to request rallyemasters and mentors.
- Darin: Amend the wiki to reflect approved Membership Policy changes.
- Darin: Update score sheet mock-up with up-ticks farther apart.
- Darin: Work on getting TRC its 501(c)7 tax status.
- Darin: Pick a "Don't Drive Distracted" icon and a link target such as
  distraction.gov, then CC TRC's business mailing list.
- Darin: choose laminator, and let Dean know which one so he can order it.
- Darin: contact California Secretary of State to find out when officer info
  (President, Treasurer, Secretary) is due next.

- Dean: create a Facebook announcement for the next rallye
- Dean: delete or update the Facebook announcement for Talk Like a Pirate.
- Dean: try KRTY community calendar again for the next rallye.
- Dean: After getting info from Darin, order laminator.

- Board: Think about how we might want to use groups.io
- Board: Consider what Publicity Chair duties should be.


ANNOUNCEMENTS:

* Adjourned: 8:30 PM.

* Next business meeting: 7:30 PM, Tuesday, 2020-05-19; online.