2019-07-16 TRC Business Meeting Minutes Call to order: 7:50 pm. Members present: Darin McGrew, Ed Slintak, Michelle McGrew, Dean Stanton, Abby Grossman, Eric Anderson, Dave Graubart.1 Agenda for current meeting: Approved as amended Minutes from previous meeting: Approved OFFICERS' REPORTS * President: - No report. * Vice President: - No report. * Secretary: - Sent meeting reminder to TRC-Business. * Treasurer: - AI: Dean to prepare a more complete Treasurer's Report for the August meeting. COMMITTEE REPORTS * Insurance (Cris Wendt) - Mailed insurance check. - Verify that Dean took care of the yearly insurance fee with Claudia at ESCA sometime in December or January. - Dropped: Cris to add his name to the bank signature card. * Awards (TBD) - Need a new Awards Chair (duties listed in Operating Procedures). - Darin is considering using pins for awards again. - Reuse old plaques/trophies for first timers? - Not at this time. - Can reconsider when we have an Awards Chair. * Database Chair (Eric Anderson) - AI: Update DB to include 2019 memberships and rallyes from February and June. - Darin updated enough for May postcard mailing. - Darin and Eric to work together to update the rest later. * Publicity (TBD): - Need a new Publicity Chair (duties listed in Operating Procedures). - AI: Modernize duties listed in Operating Procedures. - Dean can make changes once we decide what needs revision. - Dave is investigating a new calendar option and will add the Board as a recipient to do a pilot test. - Abby and Eric signed up. - The rest of us still need to do so. * Webmaster (Ric Goldman): - No report provided. PAST EVENT(S) REPORT * 2018-03-03 Spy Hunter (Membership Rallye; Ken and Bob Schott, CM) - Darin to summarize eval cards for Ken. - Pending: Report * 2018-12-01 Toy Rallye 2018 (Darin, A-B, early start time) - AI: Darin to mail 2017 Toy Rallye pins to GGLC, as well as "Welcome to Beginner Class" cards for the Lotus class first-timers for 2018. - Results: pending - Score Sheets: pending, but database updated. * 2019-06-01 One Thousand and One Nights (Darin, A-B) - Results: pending - Report: pending - Score Sheets: pending - Next time we have a rallye at Round Table, be sure both managers know about the discount arrangements. NEXT EVENT(S) REPORT * 2019-08-03 The Toy Story Rallye (Dave G., A-B/QA) - Prechecked by Eric and Larry Friedrich; Abby still to precheck, but otherwise ready. - Registrar: Darin and Michelle - Neighborhood: Saratoga, Campbell - Compdir: Abby to precheck, Darin to gather Protest Committee as needed. - Has checkpoint workers. - Awards and par plaques: Darin to produce magnets. * Bill Jonesi memorial rallye? - If we can get some of his old rallyes, Eric and Abby (and others?) will choose one to possibly rethrow in November. - Eric to come by to look through the box we have. OPEN DATES - 2019-09-07 Cancelled. - 2019-10-05 (Monster Mash?) - 2019-11-02 - 2019-12-07 (Toy Rallye?) POTENTIAL RALLYEMASTERS * The following have previously expressed interest in being a rallyemaster: - John Kleder - Tamara Abrams - Eric Anderson - Greg Wong (Perhaps could write a small section of a rallye?) - Jeffrey Martin: Would be happy to write or rethrow a rallye; needs to select a time. - Jim Kermode and two kids: The kids are the potential rallyemasters and Jim plans to mentor them; need a rethrow and perhaps some occasional additional support. - Abby is willing to provide additional support. - Michelle to get rethrow to them and match with mentor. - Brian Duddy and Nelson Cheung: Need a mentor and a rallye to rethrow. - Michelle to connect them with Dean for mentoring and rethrow. UNFINISHED BUSINESS (Action Items moved to separate section.) * Update check signature card - Dropped: Cris to add his name to the check signature card. - Dropped: Dean to follow up. * 501(c)7 status: - AI: Darin still needs to finish filing for the 501(c)7 tax status. * Laminator purchase: - AI: Darin to decide which laminator we want. - AI: Dean to place order. * Bill Jonesi's passing - AI: Darin to contact Patrick Olsen (Bill's roommate) regarding Bill's archive of old rallyes. NEW BUSINESS * None ACTION ITEMS - Michelle: To get rethrow to Jim Kermode and the kids (or have them review other options) and match with mentor. - Michelle: To connect Brian Duddy and Nelson Cheung with Dean for mentoring and rethrow. - Darin to summarize Spy Hunter eval cards for Ken. - Darin: mail Toy Rallye 2017 worker pins and "Welcome to Beginner Class" cards for 2018 Lotus Club participants to GGLC. - Darin: Update list of past rallyes on wiki. - Darin: Look to see who's on the TRC-RM list, and send the letters drafted by Michelle to request rallyemasters and mentors. - Darin: Amend the wiki to reflect approved Membership Policy changes. - Darin: Update score sheet mock-up with up-ticks farther apart. - Darin: Work on getting TRC its 501(c)7 tax status. - Darin: Pick a "Don't Drive Distracted" icon and a link target such as distraction.gov, then CC TRC's business mailing list. - Darin to decide which laminator we want and to let Dean know so he can order it. - Darin to work with Bill's roommate to get TRC's share of Bill's rallyes. - Dropped: Dean to follow up with Cris with info for adding his name to signature card (needs a contact person). - Dean: After getting info from Darin, order laminator. - Darin/Eric to finish updating database. ANNOUNCEMENTS: * Adjourned: 8:26 pm. * Next business meeting: 7:30 PM, August 20, 2019, Panera Bread, 1035 El Monte Avenue, Mountain View (at El Camino). Respectfully submitted by, Michelle McGrew, Secretary