2019-06-18 TRC Business Meeting Minutes


Call to order: 7:48 pm.

Members present: Darin McGrew, Michelle McGrew, Dean Stanton, Abby Grossman, Eric Anderson, Dave Graubart.

Agenda for current meeting:    Approved as amended

Minutes from previous meeting: Approved


OFFICERS' REPORTS

* President:
- No report.

* Vice President:
- No report provided.

* Secretary:
- Sent meeting reminder to TRC-Business.

* Treasurer:
- 14 cars, 34 waiver signatures, $35 putative profit from rallye.
- Darin reimbursed for printing and postcard stamps.
- AI: Dean to prepare a more complete Treasurer's Report for the July meeting.


COMMITTEE REPORTS

* Insurance (Cris Wendt)
- Cris will use the check mailed to him in May for the August rallye.
- Cris suggests that he could email us the form so we can print it and then
  mail it with the check, rather than mailing a signed check to him.
  - This is a good alternative if time is tight for getting check sent in for insurance.
- AI: Cris to add his name to the bank signature card.

* Awards (TBD)
- Need a new Awards Chair (duties listed in Operating Procedures).
- Dave has lots of clip art for creating flyers, par plaques, etc. 
- Darin is considering using pins for awards again, starting with the
  August rallye.
- Received more wooden plaques that we may be able to repurpose.
  - Some do not look like we can repurpose, but others could be.
  - Consider using for first timers?

* Database Chair (Eric Anderson)
- AI: Update DB to include 2019 memberships and rallyes from February and June.
  - Darin updated enough for postcard mailing.
  - Darin and Eric to work together to update the rest later. 

* Publicity (TBD):
- Need a new Publicity Chair (duties listed in Operating Procedures).
- AI: Modernize duties listed in Operating Procedures.
  - Dean can make changes once we decide what needs revision.
- Dave is investigating a new calendar option and will add the Board as a recipient to do a pilot test. 

* Webmaster (Ric Goldman):
- Posted Stefanisko Memorial Rallye results. 


PAST EVENT(S) REPORT

* 2018-03-03 Spy Hunter (Membership Rallye; Ken and Bob Schott, CM)
- Darin to summarize eval cards for Ken.
- Pending: Report

* 2018-10-06 Monster Mash (John Kleder, CM, early start time)
- Done: Darin to give John a rallyemaster coupon for Monster Mash. 

* 2018-11-03 Teresa Stefanisko Memorial Rallye (CM, 3-5 pm)
- Done: Eric to prepare final report, combining results and eval info from
  Abby's report.
- Results: posted and emailed.

* 2018-12-01 Toy Rallye 2018 (Darin, A-B, early start time)
- AI: Darin to mail 2017 Toy Rallye pins to GGLC, as well as "Welcome to
  Beginner Class" cards for the Lotus class first-timers.
- Results: pending
- Score Sheets: pending, but database updated.

* 2019-06-01 One Thousand and One Nights (Darin, A-B)
- Results: pending
- Report: pending
- Score Sheets: pending


NEXT EVENT(S) REPORT

* 2019-08-03 The Toy Story Rallye (Dave G., A-B/QA)
- Dave got the rallye into Word, all roads are still there, and expects to run through it on the road in the next week or so.
- Registrar: Darin and Michelle
- Neighborhood: Saratoga, Campbell
- Compdir: Abby to precheck, Darin to gather Protest Committee as needed.
- Eric can precheck if needed.
- Awards and par plaques: Darin to produce magnets. 
  - Darin considering producing pins for awards.

* Bill Jonesi memorial rallye?
- If we can get some of his old rallyes, Eric and Abby (and others?) will
  choose one to possibly rethrow in November.


OPEN DATES

- 2019-09-07
- 2019-10-05 (Monster Mash?)
- 2019-11-02
- 2019-12-07 (Toy Rallye?)


POTENTIAL RALLYEMASTERS

* The following have previously expressed interest in being a rallyemaster:
- John Kleder
- Tamara Abrams
- Eric Anderson
- Greg Wong (Perhaps could write a small section of a rallye?)
- Jeffrey Martin: Would be happy to write or rethrow a rallye; needs to
  select a time.
- Jim Kermode and two kids: The kids are the potential rallyemasters and
  Jim plans to mentor them; need a rethrow and perhaps some occasional
  additional support.
  - Abby is willing to provide additional support.
  - Michelle to get rethrow to them and match with mentor.
- Brian Duddy and Nelson Cheung: Need a mentor and a rallye to rethrow.
  - Michelle to connect them with Dean for mentoring and rethrow.


UNFINISHED BUSINESS
(Action Items moved to separate section.)

* Update check signature card
- AI: Cris to add his name to the check signature card.
- AI: Dean to follow up.

* 501(c)7 status:
- AI: Darin still needs to finish filing for the 501(c)7 tax status.

* Laminator purchase:
- AI: Darin to decide which laminator we want.
- AI: Dean to place order.

* Magnet purchase:
- Done: Dean ordered magnets; received in time for June rallye.
  - Purchased 1000 magnets at 12 cents each.
  - Good thickness. 

* Bill Jonesi's passing
- Darin is in contact with Patrick Olsen (Bill's roommate) regarding Bill's
  archive of old rallyes.

* Postcard mailing for June and August
- Done: Darin updated DB and printed postcards.
- Done: Darin purchased more postcard stamps.
- Done: Darin mailed Postcards.


NEW BUSINESS

* None


ACTION ITEMS

- Michelle: To get rethrow to Jim Kermode and the kids (or have them review
  other options) and match with mentor.
- Michelle: To connect Brian Duddy and Nelson Cheung with Dean for mentoring
  and rethrow.

- Darin to summarize Spy Hunter eval cards for Ken.
- Darin: mail Toy Rallye 2017 worker pins and "Welcome to Beginner Class"
  cards for 2018 Lotus Club participants to GGLC.
- Darin: Update list of past rallyes on wiki.
- Darin: Look to see who's on the TRC-RM list, and send the letters drafted
  by Michelle to request rallyemasters and mentors.
- Darin: Amend the wiki to reflect approved Membership Policy changes.
- Darin: Update score sheet mock-up with up-ticks farther apart.
- Darin: Work on getting TRC its 501(c)7 tax status.
- Darin: Pick a "Don't Drive Distracted" icon and a link target such as
  distraction.gov, then CC TRC's business mailing list.
- Done: Darin gave John a rallyemaster coupon for Monster Mash. 
- Darin to decide which laminator we want and to let Dean know so he can
  order it.
- Darin to work with Bill's roommate to get TRC's share of Bill's rallyes. 

- Dean to follow up with Cris with info for adding his name to signature card
  (needs a contact person).
- Dean: After getting info from Darin, order laminator.
- Done: Dean ordered more magnets.

- Darin/Eric to finish updating database. 


ANNOUNCEMENTS:

* Adjourned: 8:37 pm.

* Next business meeting: 7:30 PM, July 16, 2019,
  Panera Bread, 1035 El Monte Avenue, Mountain View (at El Camino).

Respectfully submitted by,
Michelle McGrew, Secretary