2019-02-19 TRC Business Meeting Minutes


Call to order: 7:45 pm.

Members present: Darin McGrew, Ed Slintak, Michelle McGrew, Dean Stanton, Eric Anderson, Abby Grossman.

Agenda for current meeting:    Approved as amended

Minutes from previous meeting: Approved


OFFICERS' REPORTS

* President:
- No report.

* Vice President:
- No report.

* Secretary:
- Sent meeting reminder and emails to Ric, Cris, and Dave G. 
* Treasurer:
- 17 cars, 17 memberships (with 4 associates), and 39 waiver signatures for February's membership rallye. 
- Rallyemasters requested NO reimbursements for rallye expenses!
- At the meeting, Dean and Eric also renewed.


COMMITTEE REPORTS

* Insurance:
- No report as there is no March rallye.
- Cris still needs to add his name to the signature card.

* Awards (TBD):
- Need a new Awards Chair.
  - Duties listed in Operating Procedures. (Orders can be paid for using debit card provided by Dean.) 

* Database Chair (Eric Anderson)
- Done: Darin merged attendance data through Toy Rallye 2018 into database.
- Done: Darin added Toy Rallye 2018 data into database.
- Database needs to be updated to include February's memberships and rallye.

* Publicity (TBD):
- Need a new Publicity Chair.
  - Duties listed in Operating Procedures, but need updating. 
- The TRC-Events reminder went out twice to announce February's Membership rallye: the first to alert people that there would be a rallye (sent about 2 weeks before) and the second shortly  before the rallye (included a link to the prelims).
- The mailing before February's rallye included info about our Membership Rallye, the April Fools rallye, and a "please help" request. 

* Webmaster (Ric Goldman):
- Posted Minutes, Agenda, April Fools Rallye flyer.
- Updated the calendar. 


PAST EVENT(S) REPORT

* 2018-03-03 Spy Hunter (Membership Rallye; Ken and Bob Schott, CM)
- Darin to summarize eval cards for Ken.
- Pending: Report

* 2018-10-06 Monster Mash (John Kleder, CM, early start time)
- Results: Posted on website, but Eric needs to email to participants.
- AI: Darin to give John a rallyemaster coupon for Monster Mash once
  results are emailed.

* 2018-11-03 Teresa Stefanisko Memorial Rallye (CM, 3-5 pm)
- Report: pending.
- AI: Eric to prepare final report, combining results and eval info from
  Abby's report.
- Results: pending (Eric).

* 2018-12-01 Toy Rallye 2018 (Darin, A-B, early start time)
- AI: Darin to mail 2017 Toy Rallye pins to GGLC, as well as "Welcome to
  Beginner Class" cards for the Lotus class first-timers.
- Results: pending
- Score Sheets: pending

* 2019-02-02 Dilbert Returns! (Membership Rallye, A-B, Dave G. & Cris)
- Report: pending
- Finish location: Changed to Mountain Mike's Pizza (301 East Hamilton Ave., Campbell). Feedback:
  - Has more room than Jake's of Saratoga, but very noisy.
  - Does have a room that we might be able to reserve in the future.
- Rallye equipment all returned.
- Results: Emailed and posted to website.
- Score Sheets: pending
- AI: Michelle to arrange to get score sheets (paper or electronic).


NEXT EVENT(S) REPORT

* Bill Jonesi memorial rallye?
- If we can get some of his old rallyes, Eric and Abby (and others?) will choose one to possibly rethrow in November.


OPEN DATES

- 2019-04-06 Cancelled.
- 2019-05-04
- 2019-06-01
- 2019-07-06
- 2019-08-03
- 2019-09-07
- 2019-10-05 (Monster Mash?)
- 2019-11-02
- 2019-12-07 (Toy Rallye?)


POTENTIAL RALLYEMASTERS

* The following have previously expressed interest in being a rallyemaster:
- John Kleder
- Tamara Abrams
- Eric Anderson
- Greg Wong (Perhaps could write a small section of a rallye?)
- Jeffrey Martin: Would be happy to write or rethrow a rallye; needs to
  select a time.
- Jim Kermode and two kids: The kids are the potential rallyemasters and
  Jim plans to mentor them; need a rethrow and perhaps some occasional
  additional support.
  - Abby is willing to provide additional support.
  - Michelle to get rethrow to them and match with mentor.
- Brian Duddy and Nelson Cheung: Need a mentor and a rallye to rethrow.
  - Michelle to connect them with Dean for mentoring and rethrow.


UNFINISHED BUSINESS
(Action Items moved to separate section.)

* Update check signature card
- Cris to work on adding his name to the check signature card.
- Michelle contacted Cris to see if he still planned to add his name to the signature card, and forwarded Cris's reply to Dean. Needs contact info. 
- Dean to follow up.

* Tax ID and 501(c)7 status:
- Darin still needs to finish filing for the 501(c)7 tax status.

* Laminator purchase:
- AI: Darin to decide which laminator we want.
- AI: Dean to place order.


NEW BUSINESS

* Magnet purchase:
- We used almost all our stock of magnets for the par plaques and awards
  for Dilbert Returns.
- AI: Darin to forward to Dean which magnets we want.
- AI: Dean to place order.

* Bill Jonesi's passing
- Darin is in contact with Patrick Olsen (Bill's roommate) regarding Bill's
  archive of old rallyes.

* New Board member:
- With Bill's passing, we need a new Board member.


ACTION ITEMS

- Michelle: To get rethrow to Jim Kermode and the kids (or have them review
  other options) and match with mentor.
- Michelle: To connect Brian Duddy and Nelson Cheung with Dean for mentoring
  and rethrow.

- Darin to summarize Spy Hunter eval cards for Ken.
- Darin: mail Toy Rallye 2017 worker pins and "Welcome to Beginner Class" cards for 2018 Lotus Club participants to
  GGLC.
- Darin: Update list of past rallyes on wiki.
- Darin: Look to see who's on the TRC-RM list, and send the letters drafted
  by Michelle to request rallyemasters and mentors.
- Darin: Amend the wiki to reflect approved Membership Policy changes.
- Darin: Update score sheet mock-up with up-ticks farther apart.
- Darin: File 2016 tax form.
- Darin: File 2017 tax form.
- Darin: File 2018 tax form.
- Darin: Work on getting TRC its 501(c)7 tax status.
- Darin: Pick a "Don't Drive Distracted" icon and a link target such as
  distraction.gov, then CC TRC's business mailing list.
- Done: Darin merged attendance data (through Toy Rallye 2018) into database.
- Done: Darin added Toy Rallye 2018 data into database.
- Darin to give John a rallyemaster coupon for Monster Mash once results
  have been emailed.

- Eric to email Monster Mash results to participants as he has the score
  sheets.
- Eric to prepare final report for TERESA stefanisko Memorial rallye, combining results
  and eval info from Abby's report.
- Eric to prepare results for the Teresa Stefanisko Memorial Rallye as he
  has the score sheets.

- Done: Nick got TRC Forever stamps to Darin. 
- We have 20 stamps and Dean has the remaining 120. 


ANNOUNCEMENTS:

* Adjourned: 8:45 pm.

* Next business meeting: 7:30 PM, March 19, 2019,
  Panera Bread, 1035 El Monte Avenue, Mountain View (at El Camino).

Respectfully submitted by,
Michelle McGrew, Secretary