2016-10-18 TRC Business Meeting Minutes 


Called to order at: 8 pm.

Members present: Darin McGrew, Michelle McGrew, Dean Stanton, Ed Slintak, Heather Mellows.

Agenda for current meeting:    Approved as amended.

Minutes from previous meeting: Approved 


OFFICERS' REPORTS

* President:
- No report.

* Vice President:
- No report available.

* Secretary:
- Sent email to Cris and Nick to remind them that there is no November rallye and that our next rallye is in December. 

* Treasurer:
- 23 cars and 47 waiver signatures for October's Monster University rallye. If
  the average car had two people in it, there would have been exactly 46
  signatures. I suspect that 47 is fewer signatures than a full set.
- Three of the 23 cars didn't really finish the rallye. One car told me they
  weren't interested in our free rallye coupon, because our gimmick rallyes
  weren't for them. One Corvette car lost their reading glasses at the start,
  so they were unable to complete the rallye and left. Then the glasses were
  found. I made an announcement at the chalk talk, but apparently this car was
  already gone. We sent the glasses with Steve Bolaris of the Santa Clara
  Corvettes and asked him to also pass on that this car could have a refund for
  the uncompleted rallye.
- Interestingly, fewer member entries than usual, maybe because of the school
  format.
- The budget included hope for an August rallye with $230 more income than
  outgo. But losing that income was offset by the large number of nonmember
  entries from the Corvettes. Year to date, we're $140 ahead of budget overall!


COMMITTEE REPORTS

* Insurance:
- Michelle has asked Cris to talk with GGLC about sending us an insurance check for December's rallye as has been done in previous years. 

* Awards:
- AI: Nick to order more Skunk pins.
- AI: Michelle to remind Nick to order Skunk pins.

* Database Chair (Heather Mellows):
- Done: Darin to print an up-to-date list of members and associates for the
  October rallye's registrar.

* Publicity:
- Need a new Publicity Chair.
- AI: Darin to update list of rallyes.

* Webmaster report:
- AI: Darin to send email asking if feedback sender wants to be on the
  TRC-Worker list to help with map prechecking and also to invite him to 
  December's rallye.


PAST EVENT(S) REPORT

* 2014-03-01 The Dog Run (Mel, A-B, included unmanned CPs)
- Pending: Score Sheets

* 2014-07-05 TAR9 (Steve H., Cris, John, 4 pm start, 9 pm finish)
- AI: Score sheets: pending; Darin to deliver.

* 2014-08-02 The Game Rallye (Mel, game style)
- Pending: Results, Score Sheets

* 2015-12-05 Toy Rallye 2015 (Darin, A-B, early start)
- Results: emailed, posted
- Score Sheets: pending, but already added to DB

* 2016-06-04 And Baby Makes Three (Darin, A-B)
- Report: Pending
- Results: Pending
- Score Sheets: Pending, but already added to DB

* 2016-10-01 Monster University, A Rallye School (John K. and Dean, 11 am
  start, A-B)
- Done: Dean to print extra "Welcome to Beginner Class" cards to have for
  larger than normal First Timer group.
- Report: 
  - We had 23 cars, which is a lot by our recent standards. But 3 FT cars decided not to finish. 
  - Not only did we get 5 first timer cars from the Santa Clara Corvettes, but we had 6 Beginner cars. Several mentioned they had not done a gimmick rallye since the 1960s or '70s. 
  - Of the first timer evaluators: 4 will try another gimmick rallye; 2 might; and 3 will not. Most commenters thought the rallye fun. Equal number of "great fun" and "OK."
  - The "street gullies" are tough for Corvettes. 
  - Start time was popular. 
- Results: pending
- Score sheets: pending


NEXT EVENT(S) REPORT

* 2016-12-03 Toy Rallye (Darin, A-B, 11 am start)
- Registrar: Abby
- Neighborhood: TBD
- Compdir: Abby
- Theme: Zootopia.
- Done: Need artwork for postcard mailing.
- Flyer: Created, printed and distributed at October rallye, but needs to be posted.

* 2017-02-04 Rallyemon Go (Cris & Dave G., Membership Rallye, CM)
- Registrar: TBD
- Neighborhood: TBD
- Compdir: TBD
- Need artwork for postcard mailing.
- Need final draft of flyer.


OPEN DATES

- AI: Darin to send follow up email to attendees of his rallyemaster school.
  Ask if someone can do a rallye for an open date.
- AI: Darin to contact past RMs (e.g., Stefaniskos) about writing rallyes.
- Bill is interested in being rallyemaster for a rallye and in being a
  co-rallyemaster with John K., both some time next year.

- 2017-01-07 Canceled 
- 2017-03-04
+ 2017-04-01
- 2017-05-06
+ 2017-06-03
- 2017-07-01
+ 2017-08-05
- 2017-09-02
+ 2017-10-07
- 2017-11-04
+ 2017-12-02 Toy Rallye


UNFINISHED BUSINESS

* Score Sheets
- AI: Darin to update mock up with up-ticks farther apart.

* Tax ID
- AI: Darin to submit list of 2016 officers.
  - Officer info not due until 2016-10-28, and cannot be submitted online until
    after it is due.
- AI: Darin to work on getting TRC its 501(c)7 tax ID.

* Definition of "life-time membership"
- Done: Darin to propose updated language based on what's on the Wiki at the
  October meeting.
- Discussed proposed language. Agreed to make lifetime members a type of "regular voting member"; language to be drafted and confirmed by email. 

* Don't Drive Distracted
- AI: Darin to pick an icon and a link target such as distraction.gov and will
  CC TRC's business mailing list.

* Update to scoring program:
- Dean to look into updating the program as time permits.
 - Dean worked on this for several hours, but was unable to complete the necessary updates. 
  - Dean mailed what he had done back to Nick to work on. 

* Nominations for the Board
- Done: Michelle to include an announcement in the October TRC-Events email 
  - to announce opening of nominations, 
  - that we're looking for a new Board member, and 
  - that one can nominate oneself.
- Slate: 
  - President: Darin McGrew
  - Vice President: Ed Slintak
  - Secretary: Michelle McGrew
  - Treasurer: Dean Stanton
  - Directors: Heather Mellows, Abby Grossman, and Eric Anderson 


NEW BUSINESS

* Ballot Mailing
- Mail out so these are received by the end of October. 


ANNOUNCEMENTS:

* Adjourned at: 9 pm.

* Our next meeting: 7:30 PM, November 15, 2016 at:
  Dickey's Barbecue Pit, 570 North Shoreline Blvd., Suite F, Mountain View
  (in shopping center at Shoreline and Montecito)

Respectfully submitted by,
Michelle McGrew, Secretary