2016-03-15 TRC Business Meeting Minutes Called to order at: 7:45 pm. Members present: Darin McGrew, Dave Moen, Michelle McGrew, Dean Stanton, Ed Slintak, Heather Mellows, Abby Grossman. Agenda for current meeting: Approved as amended. Minutes from previous meeting: Approved as amended. OFFICERS' REPORTS * President: - No report. * Vice President: - No report. * Secretary: - At the end of February, I sent email to Dean and Ed. Plus sent late reminders to the Board, Cris, Nick, Ric, Mel, Steve H., and Dave G. * Treasurer: - No report as there was no March rallye. COMMITTEE REPORTS * Insurance: - Done: Dean to mail check to Cris so he can pay April insurance. * Database Chair (Heather Mellows): - AI: Darin or Dean to show Heather how to update Members & Associates tables before the April rallye. - AI: Heather to prepare an up-to-date list of members and associates for the April rallye registrar. * Publicity (Dave Moen): - Publicizing via our standard methods. - AI: Darin to update list of rallyes. * Webmaster report: - AI: Ric to post this year's Minutes along with the 2016 officers list. PAST EVENT(S) REPORT * 2014-03-01 The Dog Run (Mel, A-B, included unmanned CPs) - Pending: Score Sheets * 2014-07-05 TAR9 (Steve H., Cris, John, 4 pm start, 9 pm finish) - Done: Steve H. still to get score sheets to TRC (he recently found them). - Score sheets: Dean now has them. - Pending: Results * 2014-08-02 The Game Rallye (Mel, game style) - Pending: Results, Score Sheets * 2015-12-05 Toy Rallye 2015 (Darin, A-B, early start) - Results: pending - Score Sheets: pending (but already added to DB) * 2016-02-06 Rallye Bowl 50 (Cris & Dave G., Membership Rallye, CM) - Results: done, but not emailed to rallyists yet (just to Board and Ric) - AI: Ric to post results. NEXT EVENT(S) REPORT * 2016-04-02 Three Strikes and You're Out (Dave M., CM) - Registrar: Ray (Ed not available). - Done: Michelle to check to see if Ed can be registrar. - Neighborhood: Java and The Woods - Compdir: Abby - Rallye is about where he wants it to be. - Precheckers: Steve Watt, Heather, Ed, Abby, and Jean. - Flyer posted, but need to remove the old NCSCC logo. - Pins and awards ordered. * 2016-04-03 52nd April Fools Rallye (ESCA, not TRC) - Starts in Santa Rosa OPEN DATES - AI: Darin to send follow up email to attendees of his rallyemaster school. Ask if someone can do a rallye for an open date. - AI: Darin to contact past RMs (e.g., Stefaniskos) about writing rallyes - 2016-05-07 Cancelled + 2016-06-04 Darin? - 2016-07-02 + 2016-08-06 - 2016-09-03 + 2016-10-01 - 2016-11-05 + 2016-12-03 Toy Rallye UNFINISHED BUSINESS * Another rallye school? - AI: Darin to check for interest in various places: ask at rallye finishes, post to the TRC-Talk list, etc. - Michelle has been asking about this on the TRC-Events list. * Score Sheets - AI: Darin to update mock up with up-ticks farther apart * Tax ID - AI: Darin to submit list of 2015 officers. - AI: Darin to submit list of 2016 officers. - AI: Darin to submit 2014 tax form. - AI: Darin to submit 2015 tax form. - AI: Darin to work on getting TRC its 501(c)7 tax ID. * Old rallyes - AI: Darin to contact Bill to see if he wants Dave M. to store rallyes up here where they are more accessible for rethrowing. * Migration to Google Sites - Requesting volunteers to help with the migration process. - AI: Those with expertise should look for an automation tool to transfer data from old to new site. Otherwise, we will need to migrate everything manually. - AI: Someone to migrate wiki to new site - AI: After migration, Darin to make wiki read-only * Definition of "life-time membership" - AI: Darin to propose updated language based on what's on the Wiki. * Loading Scoring Configuration into Club Computer - Done: Dean to update the Readme page. - Updated Windows 7 on the club computers. - Do we want to update the club computers to Windows 10? Only a couple of months left to upgrade for free if we want to do so. - AI: Dean to consult with Nick about upgrading to Windows 10. Need to be sure upgrading the computers will not break anything in the programs we're running. - Done: Dean to bring club computers to give to Dave M. at the March business meeting. - Done: Dean to send Nick the scoring program that is on the server computer. * Don't Drive Distracted - AI: Darin to pick an icon and a link target such as distraction.gov and will CC TRC's business mailing list. * Corvette Club Co-sponsorship - AI: Darin to talk with them about possibly running some of our rallyes around September and October, perhaps earlier but need prior notice so we can prepare. NEW BUSINESS * Change in location for monthly business meetings? - Discuss via email. ANNOUNCEMENTS: * Adjourned at: 8:15 pm. * Our next meeting (decided by email): 7:30 PM, April 19, 2016 at: The Pasta Market (next door to Oregano's Wood-Fired Pizza), 4546 El Camino Real, Los Altos Respectfully submitted by, Michelle McGrew, Secretary