These minutes are a DRAFT, and have not yet been approved. 2015-09-15 TRC Business Meeting Minutes Called to order at: 7:40pm Members present: Heather Mellows, Ed Slintak, Dean Stanton, Darin McGrew Agenda for current meeting: Approved as amended. Minutes from previous meeting: Approved as amended. OFFICERS' REPORTS * President: - no report * Vice President: - no report * Secretary: - no report * Treasurer: - No financial activity this month. COMMITTEE REPORTS * Insurance: - Cris is waiting for instructions on when the next rallye is. * Database Chair (Heather Mellows): - Heather updated DB with recent membership forms. - AI: Darin to coordinate with Heather to finish verifying/entering a few remaining score sheets in time for the next mailing. - AI: Darin to print list of current members sorted by last name in time for the next rallye. - AI: Darin to print list of current members and addresses in time for October's ballot mailing. * Publicity (Dave Moen): - AI: Michelle to contact Mel about dropping him from being a FB admin. - AI: Darin to update list of rallyes. * Webmaster report: - AI: MIchelle to confirm to Ric that the board approved Dean's membership changes (including Heather's email address). - AI: Ric to update "Officers" page to list Heather's email address once provided by Michelle. PAST EVENT(S) REPORT * 2014-03-01 The Dog Run (Mel, A-B, includes unmanned CPs) - Pending: Score Sheets * 2014-07-05 TAR9 (Steve H., Cris, John, 4 pm start, 9 pm finish) - Pending: Results, Score Sheets * 2014-08-02 The Game Rallye (Mel, game style) - Pending: Results, Score Sheets - AI: Mel to finish compiling findings from the "How You Can Help" cover sheet. - Heather can do this if Mel gets the surveys to her either as paper copies or by emailing scanned copies to her. * 2015-06-06 RoboRallye (Darin, A-B with hints of CM and Q-A) - Pending: Report, Results, Score Sheets - Done: CMs down NEXT EVENT(S) REPORT * 2015-11-07 Scooby Doo Rallye (Heather, CM). - Registrar: Dave - Neighborhood: Palo Alto - Compdir: Abby - Registration 12-2, finish 4-5 (before sunset). CMs have to be up in time for Dave to start the rallye early (before registration). - Dean will assist with CM posting, chalk talk, and maybe scoring. * 2015-12-05 Toy Rallye (Darin) - Registration 11-1, finish 3-4 - Registrar: Abby - Possible Theme: Star Wars Christmas Special? OPEN DATES - AI: Darin to send follow up email to attendees of his rallyemaster school. Ask if someone can do a rallye for an open date; Mel may be available to mentor and has a rallye that could be rethrown. - AI: Darin to contact past RMs (e.g., Stefaniskos) about writing rallyes * 2016-02-06 - Dave/Cris - AI: Michelle to contact Dave & Cris - 2016-03-05 + 2016-04-02 - 2016-05-07 + 2016-06-04 - 2016-07-02 + 2016-08-06 - 2016-09-03 + 2016-10-01 - 2016-11-05 + 2016-12-03 UNFINISHED BUSINESS * Next mailing: - Need artwork for November, December, and February(?) by Tuesday, October 27, to mail postcards before Saturday, October 31. * Investigate new business meeting locations? - We will continue to meet at Oregano's through the end of the year. - AI: Darin to let Ric know meeting location through end of year. * Tax ID - AI: Darin to submit list of 2015 officers. No progress - AI: Darin to submit 2014 tax form. No progress - AI: Darin to work on getting TRC its 501(c)7 tax ID. * Old rallyes - AI: Darin to contact Bill to see if he wants Dave M. to store rallyes up here where they are more accessible for rethrowing. * Migration to Google Sites - Dean updated new site to refer to old site as old.therallyeclub.org - Dean updated wiki to refer to old site as old.therallyeclub.org - AI: Ric to add link to new site on old site - AI: Dean to add feedback form (about new site) to new site - Requesting volunteers to help with the migration process. - AI: Those with expertise should look for an automation tool to transfer data from old to new site. Otherwise, we will need to migrate everything manually. - AI: Someone to migrate wiki to new site - AI: After migration, Darin to make wiki read-only - AI: Heather to review November's rallye entry on new site * Definition of "life-time membership" - AI: Darin to propose updated language based on what's on the Wiki. * Loading Scoring Configuration into Club Computer - AI: Dean to practice downloading a scoring configuration. - Need to verify I can do it in time for next rallye. * Don't Drive Distracted - AI: Darin to pick an icon and a link target such as distraction.gov and will CC TRC's business mailing list. * Score Sheets - AI: Darin to mock up a horizontal line with small up-ticks. NEW BUSINESS * Elections for 2016 Board - Nominations for the 2016 Board are open. - All present were willing to run for the 2016 board. - We need to close nominations at the October meeting. - We need to mail ballots to all members after the October meeting. ANNOUNCEMENTS: * Adjourned at: 8:20 PM * Next meeting: 7:30 PM, October 20, 2015 at: Oregano's Wood-Fired Pizza, 4546 El Camino Real, Los Altos