2013-03-19 TRC Business Meeting Minutes [amended] Called to order at: 8 pm. Members present: Darin McGrew, Dave Moen, Michelle McGrew, Dean Stanton, Bill Jonesi, Steve Hartwell, John Kleder, Clayton Castle. Agenda for current meeting: Approved as amended Minutes from January meeting: Approved Minutes from February meeting: Approved as amended, pending treasurer's report. OFFICERS' REPORTS * President: No report. * Vice President: No report. * Secretary: No report. * Treasurer: - No report provided. - Discussion: - Board needs better communication from Treasurer. - AI: Ed to contact Dean to get funds from him from March rallye. - AI: Ed to email treasurer's reports for February and March to TRC-Business. - AI: Ed to email treasurer's report to Michelle for inclusion in the February Minutes. - AI: Ed to arrange for updating signature card. - AI: Dean to get a second deposit card so he can assist Ed with deposits. COMMITTEE REPORTS * Insurance: - No report from Cris, but he has check for April insurance. * Membership: - Nick's database is offline; Steve does not have access to it. - AI: Steve continues to update the database so we can do the next mailing (include memberships from February Membership Rallye and updates from returned mailings). * Publicity - AI: Need address labels from Steve by Saturday, March 30 so we can do the mailing before the April rallye; otherwise, prepare mailing at April meeting. - If preparing mailing at April meeting, include May, June, July, August, and Championship Standings. - Done: Michelle to initiate transfer of stamps from Teresa - Michelle received 2 packages (100 each) of stamps. - AI: Steve to work out how to get database info to Bill so he can recruit rallyemasters. * Championship - AI: Bill to revise Championship Rules so we can approve them at April meeting (describe "general" and "rookie" classes better, better define "worker", explain how one becomes "championship subscriber", clarify cancellation policy). * TSD Update: Nothing scheduled yet. * Webmaster - No report from Ric. - AI: Michelle to email Ric drafts and final versions of minutes to be posted with appropriate identification. - AI: Ric to post list of 2013 officers. - AI: Darin to email current officer list to Ric for updating on TRC website. - AI: Ric to post 2013 membership form. - Discussion: - Polled meeting attendees to get sense of how many people would like to post their own info on website: five are interested; need to pursue this further. - Steve recommends using Google Sites. - Steve doesn't want to be lead webmaster, but would be willing to do migration to Google Sites and help some people to get up and running on it. - Need to be sure Ric is willing to do general webmastering on new platform. - Idea: Could have "webmaster" be a list of people who could help those who don't know how to post info. - AI: Steve to organize another teleconference to discuss this topic further. PAST EVENT(S) REPORT * 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko, Jeffrey) - AI: Teresa to get score sheets to Michelle if she can find them. * 2012-09-01 There are no Ts in Rallye (Teresa & Nick Stefanisko) - Report: - 19 cars (2 first-timers) - 5 cars affected by protests - AI: Michelle to check with Teresa for any additions to her report. - AI: Teresa to get score sheets to Michelle if she can find them. * 2012-10-06 Monster Mash: Ghost Chasers (Mel Nicholson) - Report: pending - Score sheets: pending - AI: Dave to again encourage Mel to complete these actions. * 2013-02-02 Groundhog Day (Cris & Dave, Membership Rallye, A-B/QA) - Scoresheets pending - AI: Dean to remind Dave * 2013-03-02 A-B Classroom School & School Rallye (Bill Jonesi) - Done: Ed and Darin/Michelle to precheck. - Done: Nick to deliver awards and par plaques - Registrar: Dean. - Report: - 8 people came to the class; 6 of the 8 ran that evening's rallye. - 16 cars total for the rallye. - 4 cars, including 1 senior car, ran with no GIs; senior car received score of 950. - minimal protests; novice protest granted under "be lenient to novices" policy. - AI: Dean to send Bill his rallyeist's email addresses. NEXT EVENT(S) REPORT * 2013-04-06 Let's "Three-Peat" (Dave Moen, CM): - registrar: TBD [determine by email] - neighborhood: Sunnyvale (Java, Caribbean). - compdir: Bill - Keith prechecked last weekend; Steve Watt and John Beauchamp will precheck on road; Teresa will precheck on map. * 2013-05-04 Iron Man (John Kleder, early start, A-B) - registrar: Bill - neighborhood: East Mountain View and Sunnyvale (Mary, Bernardo). - compdir: Bill - Precheckers include Darin and Michelle and Dean and Clayton; Clayton could be checkpoint worker if needed. * 2013-06-01 TBD (Darin, A-B) - registrar: TBD - neighborhood: TBD - compdir: TBD - AI: Darin to have flyer by March 30. - Leaning toward doing Five Ringy Dingy. * 2013-07-06 TAR8, Family Edition (Bill, Steve, Clayton) - AI: Bill to update flyer; perhaps start early and have a barbecue after rallye; update by email - AI: Bill to get updated flyer to Darin by March 30. OPEN DATES - Bill has another school rallye, perhaps for January (Jan 4, 2014)? * 2013-08-03 * 2013-09-07 * 2013-10-05 Monster Mash 2013 * 2013-11-02 * 2013-12-07 Toy Rallye 2013 UNFINISHED BUSINESS * Web Site-Wiki vs Non Wiki: - Done: Get access and review (or further develop) Steve Hartwell's Google Site prototype - Done: Darin to email Michelle URL to above prototype to check for accessibility. - AI: Michelle to check above prototype for accessibility. - AI deferred to teleconference: Assess what's involved in going from HTML to Wiki or Sites * Board Members & E-mail - AI: Darin to follow up with Ed and Mel on trc-rm * Tax ID - AI: Darin to identify next step. - AI: Darin to file tax forms. * Feedback form - Approved: have Ric implement feedback form and add links to calendar page - AI: Darin to contact Ric re: feedback form * Eval Cards - Update questions - AI: Darin to solicit feedback * SAP Gimmicks - AI: Bill drafted updated proposal for rallye rules specifying ambiguous intersections; awaiting additional feedback before presenting to board. - AI: Bill to Email updated proposal for rallye rules to trc-business by April 9. * Beginners' Protests - Done: Cris to draft proposed language, expressing the desire of TRC to be lenient in interpreting beginners' protests if there is some reasonable logic in the protest. - Done: Cris to Submit proposed language to trc-business before March 15. - AI: Bill to update Cris's language according to feedback and submit for approval. * Wiki: description of board & bungee technique for CMs - AI: Darin to update CM page with photos of board & bungee technique * Competition Director - AI: Darin to contact Abby to figure out who is compdir for April and to sort out these issues. * Twitter - AI: Darin to contact Teresa re how we use this when she's not at a rallye / Figure out how to enable rallyemasters to use it. NEW BUSINESS * Bill described changes TO SCCA requirements. * Bill's concerns about bylaws & operating procedures Tabled until next time. ANNOUNCEMENTS: None. * Adjourned at: 9:55 pm. * Next meeting at 7:30pm, April 16, 2013 at Round Table, 4400 Stevens Creek.