2012-12-18 TRC Business Meeting Minutes Called to order at: 8:00pm Members present: Dean Stanton, Bill Jonesi, Ed Slintak, John Kleder, Dave Moen, Michelle McGrew, Darin McGrew, Steve Hartwell Agenda for current meeting: Approved as amended Minutes from previous meeting: Approved as amended OFFICERS' REPORTS * President - no report * Vice President - no report * Secretary - no report * Treasurer - Toy Rallye had no income, but since GGLC covered the insurance, our net expense was less than $80 - Budgeted monthly loss was $254; net gain was actually $97. - Budgeted annual loss over $400; given GGLC covering insurance and Teresa waiving reimbursements, we gained almost $300. - We started the year with $3598.10, plus $380.60 in postage. Assuming no more transactions this year, we will end with $4030.81 and $220 in postage. COMMITTEE REPORTS * Insurance - No January rallye * Publicity - February flier on web site - March flier will be ready soon - April flier will be ready soon - Mailing will be in January, and will include February, March, April - perhaps also May & June? - AI: Steve to get DB access from Nick - AI: Michelle to initiate transfer of stamps from Teresa - Nick will continue as awards chair * TSD Update - Paradox TSD rallye cancelled/postponed from November - Bill to pursue options in 2013 PAST EVENT(S) REPORT * 2012-06-02 Men in Black: The Rallye (Darin) - Results pending - AI: Darin to deliver results to Ric, et al - Scoresheets pending * 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko, Jeffrey) - Results pending - AI: Teresa to deliver results to Ric, et al - AI: Michelle to ask Teresa about results - Scoresheets pending * 2012-09-01 There are no Ts in Rallye (Teresa & Nick Stefanisko) - Report pending - Results pending - AI: Teresa to deliver results to Ric, et al - AI: Michelle to ask Teresa about results - Scoresheets pending * 2012-10-06 Monster Mash: Ghost Chasers (Mel Nicholson) - Report pending - Scoresheets pending * 2012-12-01 It's a Wonderful Rallye: Toy Rallye 2012 (Darin) - Results pending - AI: Darin to deliver results to Ric, et al - Scoresheets pending - Done: Darin got finish box (and flier rack) from Mel - Done: Darin got CP signs from Bill - 21 cars; about 28 toys donated, with 5 cash donations - several first-timers, but all were in cars with more experienced rallyists - no first-timer or novice cars - The favorite gimmicks were the Parentheses City Limit sign, and the way the route looped around and with different gimmicks the second time through NEXT EVENT(S) REPORT * 2013-02-02 Groundhog Day (Cris & Dave, Membership Rallye) - registrar: TBD - neighborhood: TBD - compdir: TBD - A-B/QA format - Done: Cris produced flier * 2013-03-02 A-B School Rallye (Bill Jonesi) - registrar: TBD - neighborhood: west of Jakes of Sunnyvale - compdir: TBD - Preceded by A-B Class in the afternoon (noon-3?) - Waiting for room confirmation from Larry Moore - Discussion of possible curriculum choices - Dean to precheck map rallye for classroom * 2013-04-06 Giants Winning 2nd World Series? (Dave Moen) - registrar: TBD - neighborhood: TBD - compdir: TBD * 2013-05-04 Iron Man? (John Kleder) - registrar: TBD - neighborhood: TBD - compdir: TBD - John will join as a member in February - May be A-B format, may be during day. - Could revive May Flowers as daytime A-B rallye OPEN DATES * 2013-06-01 - Darin may consider after all his results out * 2013-07-06 - Will Teresa consider TAR8? * 2013-08-03 * 2013-09-07 * 2013-10-05 * 2013-11-02 * 2013-12-07 Toy Rallye 2013 UNFINISHED BUSINESS * Web Site-Wiki vs Non Wiki - Done: Ric initiated scheduling teleconference * Board Members & E-mail - AI: Darin to follow up with Ed and Mel on trc-rm - AI: Darin to set up alias for Steve Hartwell steve.hartwell@gmail.com * Operating Procedures (updated per February 2010 decision) - We need to update the official PDF version, or update the links to refer to the wiki version. - AI: Darin to ask Ric to update PDF or links - AI: Ric to update PDF or links * Tax ID - Done: Darin brought paperwork to December meeting - We will be under the 35% income from members requirement for 501(c)7 organizations for 2012. * Feedback form - Approved: have Ric implement feedback form and add links to calendar page - AI: Darin to contact Ric re: feedback form * Eval Cards - The questions from the eval cards are on the wiki - AI: Darin to solicit feedback * Promotion Policy - Done: Dean printed ideas and solicited feedback at Toy Rallye - Concern about details for number of wins vs number of rallyes - We also need results to really evaluate whether people should move up - Approved: Competition Director (or designee) to strongly encourage teams to move up from Senior/Expert when they have 3 wins (without extenuating circumstances) within their past 10 rallyes - Approved: Teams that win no awards (without extenuating circumstances) in 10 rallyes may request Competition Director (or designee) to downgrade them 1 class * SAP Gimmicks - AI: Bill to draft updated proposal for rallye rules specifying ambiguous intersections * Beginners' Protests - AI: Cris to draft proposed language, expressing the desire of TRC to be lenient in interpreting beginners' protests if there is some reasonable logic in the protest * Bringing back Gimmick Rallye Championship - Approved: Bill is Championship Chair - AI: Bill to present Championship proposal for January - include rules and suggested awards - Championship Chair should have access to mailing DB * Wiki: description of board & bungee technique for CMs - AI: Darin to update CM page with photos of board & bungee technique * Teresa responded to reimbursement requests * 2013 Budget - no longer paying for food at annual meeting - no longer paying for membership give-aways (continue to give remaining bags to new members) - budget about 19.5 cars per rallye: - 10 member entries, 4.6 memberships paid, 4.9 non-member entries - allocate $100 for championship fund NEW BUSINESS * Competition Director - AI: Dean to draft summary of our concerns about Competition Director duties and discuss with board before addressing with Abby ANNOUNCEMENTS * Adjourned at: 10:05pm * Next meeting at 7:30pm, Jan 15, 2012 at Round Table, 4400 Stevens Creek.