2012-10-16 TRC Business Meeting Minutes Called to order at: 7:45pm Members present: Dean Stanton, Michelle McGrew, Ed Slintak, Bill Jonesi, Dave Moen, Darin McGrew Nonmembers Present: John Kleder Agenda for current meeting: Approved as amended Minutes from previous meeting: Approved OFFICERS' REPORTS * President - no report * Vice President - October's protest committee ended up without a comp dir * Secretary - Done: Darin emailed June's docs to Ed & Clayton * Treasurer - Poor October turnout, probably due to the recent surge in gasoline prices. - Monthly net and YTD net are positive (better than budgeted). - Expenses for month and YTD don't include about $250 of overdue expenses. - Year-to-date net is almost $400, $500 better than loss-expecting budget (before overdue expenses). - Postage balances in recent treasurer reports (starting in July) have been incorrect. But this month's are also obsolete. I don't yet know how many stamps Teresa used for the September mailing, so they haven't been deducted; it is probably about 150. COMMITTEE REPORTS * Insurance - No November TRC rallye, so no November insurance. - LPR PCA cannot cosponsor Toy Rallye. - Discussion of TRC's liability insurance need. - Bill said the annual "per member" fee could be based on the maximum member attendance for any event, rather than actual membership. Cris should attempt to verify this with the insurance company.) * Publicity - Road and Tach newsletter commented that turnout is low, but they're getting lots of beginners. - Discussion of publicity options. - Would help to make online flier resources (images, etc.) more obvious to RMs. - Will also help to write critiques for beginners; don't make them cryptic! * TSD Update - Paradox is running 2 trap TSD rallyes in November. - May postpone (until Spring) if not enough confirmed attendees. PAST EVENT(S) REPORT * 2012-06-02 Men in Black: The Rallye (Darin) - Results pending - Scoresheets pending * 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko, Jeffrey) - Results pending - Scoresheets pending * 2012-09-01 There are no Ts in Rallye (Teresa & Nick Stefanisko) - Report pending - Results pending - Scoresheets pending * 2012-10-06 Monster Mash: Ghost Chasers (Mel Nicholson) - Report pending - Results emailed - Scoresheets pending - Poor turnout (9 cars), probably due to the recent surge in gasoline prices. - It was noted that The Boardwalk was "ultra crowded" NEXT EVENT(S) REPORT * 2012-12-01 It's a Wonderful Rallye: Toy Rallye 2012 (Darin) - registrar: TBD - neighborhood: Washington Park, Sunnyvale - compdir: TBD - LPR PCA is not able to cosponsor. - GGLC is cosponsoring. - AI: Darin to email Cris & GGLC re: GGLC covering insurance. - AI: Darin to contact Abby about comp dir role. - Bill is distributing fliers. * 2013-03-02 A-B School Rallye (Bill Jonesi) - registrar: TBD - neighborhood: TBD - compdir: TBD - Preceded by A-B Class in the afternoon (noon-3?) * 2013-04-06 TBD (Dave Moen) - registrar: TBD - neighborhood: TBD - compdir: TBD * 2013-05-04 TBD (John Kleder) - registrar: TBD - neighborhood: TBD - compdir: TBD - John will join as a member in February - May be A-B format. OPEN DATES * 2013-01-05 - No TRC rallye * 2013-02-02 (Membership Rallye) - Cris is talking to Dave about doing the membership rallye - Cris & Dave are currently "90%" according to Bill * 2013-06-01 - Darin may consider after Toy Rallye 2012 * 2013-07-06 - Teresa may consider TAR8? UNFINISHED BUSINESS * Rallye Rules - AI: Darin to update wiki * Web Site-Wiki vs Non Wiki - AI: Darin to remind Ric about his AI - AI: Ric to schedule a face-to-face committee meeting * Board Members & E-mail - AI: Darin to follow up with Ed and Mel on trc-rm * Operating Procedures - Done: Dean copied text of Operating Procedures from PDF to wiki. - AI: Dean to update Operating Procedures in wiki per February 2010 decision - We'll need to update the official PDF version, or update the links to refer to the wiki version. * Tax ID - AI: Darin to bring paperwork to November's meeting * Feedback form - Objective 1: Why are people not coming to a given rallye? - Objective 2: Why are people not coming to rallyes any longer? - Approved: have Ric implement feedback form and add links to calendar page - AI: Darin to contact Ric re: feedback form * Eval Cards - AI: Darin to put questions on wiki and solicit feedback * Promotion Policy - AI: Dean to print ideas and solicit feedback at another finish. * Membership - nonmember income percentage will be > 35% - members of affiliated clubs may also count towards members - this is more hassle for registrars though - we could also sell 2013 memberships in December 2012 - in the future, we could also start selling memberships for the next year sometime in the summer. - Dave volunteered to pay * SAP Gimmicks - Done: Bill identified ambiguous intersections - AI: Bill to draft updated proposal for rallye rules * Beginners' Protests - AI: Cris to codify desire of club to be lenient in interpreting beginners' protests if there is some reasonable logic in the protest - AI: Bill to remind Cris * Open Nominations - President - Darin McGrew - Vice President - Dave Moen - Secretary - Michelle McGrew - Treasurer - Ed Slintak - Board - Bill Jonesi - Dean Stanton - Teresa Stefanisko NEW BUSINESS * invest in postage futures before stamps go up in price on January 27? - tabled * bringing back Gimmick Rallye Championship - can encourage occasional rallyists to attend more rallyes - can encourage RMs to get results out - Approved: add questionnaire about championship to ballot - AI: Darin to let Teresa know nominees for ballot, verify that she and/or Nick will handle preparing and mailing ballots, and to add survey question - AI: Bill to post to trc-business@ proposed description and question for the questionnaire as separate documents (but not rules) * Wiki: description of board & bungee technique for CMs - AI: Dean to update CM page with description of board & bungee technique * Clip art - Bill asked about map clip art for fliers - AI: Dean to provide URLs of current clip art ANNOUNCEMENTS * Adjourned at: 9:45pm * Next meeting at 7:30pm, Nov 20, 2012 at Round Table, 4400 Stevens Creek.