2012-01-17 TRC Annual Meeting Minutes Called to order at: 7:45pm Members present: Michelle McGrew, Bill Jonesi, Teresa Stefanisko, Dave Moen, Dean Stanton, Kim Graham, Trevor Graham, Ed Slintak, Darin McGrew Agenda for current meeting: Approved as amended Minutes from November meeting: Approved as amended Minutes from December meeting: Deferred OFFICERS' REPORTS * President - no report * Vice President - no report * Secretary - no report - AI: Darin to document on the wiki the need to file state forms * Treasurer - There was no January rallye, so no income and no bank deposit. - January mailing expense is estimated, as is the number of remaining stamps - Cost of printing bags is unknown - updated proposed budget for 2012 per suggestions, plus: - award expenses now occur before the corresponding rallye - equipment expenses match Dean's January expenditures - We will advise Steve Watt to renew TheRallyClub.org (without the E) COMMITTEE REPORTS * Insurance - Insurance paid for February rallye; certificate received * Publicity - January 28, 12-2pm, Games Summit; Bill to distribute flyers - puzzlehunts have potential for more rallyists * TSD Update - Stu Helfer committed, can use old SCCA-SFR and TRC equipment - Others interested but not committed - Bill cannot commit to organizing a series yet PAST EVENT(S) REPORT * 2011-12-03 Toy Rallye 2011 - We had 22 cars, including 5 first-timers and a fairly even distribution among the other classes. - The next day, I delivered to EHC Lifebuilders: - 23 assorted toys and games - 1 new 20" Raleigh Talus 2.0 bicycle - checks totalling $200 (from cash/check donations in lieu of toys - There were 4 protests: 2 granted by the rallyemaster to individual cars, and 2 denied by the rallyemaster and protest committee. - The favorite gimmick was the "Triple Dog Dare: Lick the frozen pole" instruction at the first checkpoint. The next favorite was the Oldsmobile gimmick at the first checkpoint. - The results are still pending; I hope to get them out this weekend. - All my CMs are down. ;-) NEXT EVENT(S) REPORT * 2012-02-04 Rallyebowl XLVI (Cris, Dave) - registrar: Dean & Teresa/Nick - neighborhood: near Boardwalk - compdir: Abby - flyer on web site - rallye written & prechecked by Larry Friedrich - Abby should precheck revised rallye this weekend - RM seeking additional precheckers - finish at Boardwalk, not Round Table (shorter final traverse) - Nick did a great job with the buttons - Darin to transfer CM equipment this weekend - Darin received a new extension pole, but hasn't transferred the CM tool - We have an assortment of CM tape: red, orange, yellow, green, blue, white. * 2012-03-03 Fu Fu Head's rallye... (Teresa & Nick Stefanisko) - registrar: Kim & Trevor - neighborhood: Los Padres/Forbes - compdir: Abby - approved: reimburse RM up to $40 for give-aways * 2012-05-05 Silicon Rallye (Bill, Cris, Abby) - registrar: TBD - neighborhood: NW Mountain View, NE Palo Alto - compdir: TBD - "Competition Directors Present TRC's First Gimmick Rallye"? - rethrow of TRC's first gimmick rallye (on its 30th anniversary) - AI Bill: Need flyer by Jan 24th * 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko) * 2012-09-01 There are no Ts in Rallye (Teresa & Nick Stefanisko) OPEN DATES * 2012-04-07 - Need RM commitment tonight or cancel - Teresa emailed Ozan * 2012-06-02 - Darin is still working on his results * 2012-08-04 * 2012-10-06 Monster Mash - Mel might be interested * 2012-11-03 * 2012-12-01 Toy Rallye UNFINISHED BUSINESS * Rallye Rules - AI: Darin to email again for discussion, including talk-page comments * Web Site-Wiki vs Non Wiki - Email discussion has started - AI: Ric to schedule a face-to-face committee meeting * Giveaways for next year - Ed contacted printer to silk-screen Larry's Autoworks' bags at cost - Cost will be somewhere between $40 and $110 * Board Members & E-mail - AI: Darin to get Ed and Mel on trc-rm - AI: Darin to get Bill and others on trc-business, trc-board * Business Meeting Action Items - Done: Teresa found Operating Procedures source, but email bounced - AI: Darin to verify darin@therallyeclub.org - AI: Teresa to email Operating Procedures source again * Tax ID - No progress - AI: Darin to continue paperwork * Twitter Account - Need to get the word out - Dean prepared flyer with updated instructions from wiki - Bill included link to wiki page in monthly email - Bill to continue including link to wiki page in monthly email - Approved: send the test tweets Friday afternoon and Saturday morning * Equipment - Dean bought 40 bungee cords and extension pole - AI: Darin to replace tool on extension pole * Printing Reimbursement - Dean added language to wiki regarding color printing and advance approval * How to be a Rallyemaster - Scheduled for Feb 11, 2012 - no RSVPs yet - AI: Darin to provide rethrowable rallyes for scanning & rethrowing * Next mailing - Before February rallye - hope to include Feb, How to Be a RM, Mar, Apr, May - without Apr, will include just Feb, Mar, May NEW BUSINESS * Approve 2012 Budget - Almost unchanged from version in December, no comments - Estimated loss of $436 for the year - 191 cars (166 paid) for 9 rallyes in 2011; about 20 cars/rallye - Budget Approved * Picnic for TAR in July? - Terri is willing to help organize a picnic, if TRC reimburses expenses - Would need earlier start to leave time for picnic after rallye before park closes - Agreed to consider for 2013 TAR, but not for 2012 ANNOUNCEMENTS * Adjourned at 9:05pm * Next meeting at 7:30pm, Feb 21, 2012 at Round Table, 4400 Stevens Creek.