2011-10-18 TRC Business Meeting Minutes


Called to order at: 8:00pm

Members present: Teresa Stefanisko, Mel Nicholson, Jim Davidson, Ed Slintak,
  Dean Stanton, Ric Goldman, Bill Jonesi, Michelle McGrew, Darin McGrew

Non-members present: Stewart Hall

Agenda for current meeting:     approved as amended

Minutes from September meeting: approved


OFFICERS' REPORTS

* President
- No report

* Vice President
- No report

* Secretary
- No report

* Treasurer
- Preliminary report lacks cash receipts or registration from October rallye.
- October expenses were estimated to be about $600.


COMMITTEE REPORTS

* Insurance
- Insurance paid for November rallye via personal check (to be reimbursed)
- AI: Bill to contact Stu Helfer re: SCCA-SFR insurance for December

* Publicity
- AI: Dean to investigate online event calendars.
- AI: Everyone to email Dean 2 online event calendars.
- AI: Nick to investigate getting on Eye on the Bay (ch 5 community events)

* TSD Update
- 5 rallyemasters; looking for a 6th RM
- Bill will continue working on this


PAST EVENT(S) REPORT

* 2011-10-01 The Angry Bird (Ed & Ray)
- CMs down
- Results out
- Scoresheets turned in
- 19 cars
- Car problems while posting CMs caused some chaos at the start.
- Presented magnets to first-timers; presented IOUs to others.
- The neighborhood surrounding Helen in Sunnyvale is off-limits.


NEXT EVENT(S) REPORT

* 2011-11-05 StormChaser (Mel Nicholson)
- registrar: Dean
- neighborhood: Mountain View, east of El Camino Hospital
- compdir: Abby
- mentor: Dean
- Several rounds of prechecks done. "One last" precheck this weekend.
- Working on printing issues.

* 2011-12-03 Toy Rallye (Darin McGrew)
- registrar: Ed
- neighborhood: TBD
- compdir: Abby
- AI: Bill to resolve insurance details with SCCA folks
- Darin has concepts in place; will start writing in earnest once his last set
  of results are out.

* 2012-01-07 TBD School Rallye (Bill)
- registrar: TBD
- neighborhood: SW Sunnyvale
- compdir: TBD

* 2012-02-04 TBD Birthday Rallye (Cris, Dave)
- registrar: TBD
- neighborhood: TBD
- compdir: TBD

* 2012-03-03 Fu Fu Head's rallye... (Teresa & Nick Stefanisko)
- registrar: TBD
- neighborhood: Los Padres/Forbes
- compdir: TBD
- approved: reimburse RM up to $40 for give-aways

* 2012-05-05 Silicon Rallye (Bill, Cris, Abby)
- registrar: TBD
- neighborhood: NW Mountain View, NE Palo Alto
- compdir: TBD
- "Competition Directors Present TRC's First Gimmick Rallye"?
- rethrow of TRC's first gimmick rallye (on its 30th anniversary)
* 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko)
* 2012-09-01 There are no Ts in Rallye (Teresa & Nick Stefanisko)


OPEN DATES
* Done: Teresa emailed Ozan Demirlioglu about taking rallye date.
- Bill spoke to Ozan, who is still uncommitted
- AI: Teresa to follow up Ozan Demirlioglu

* 2012-04-07
* 2012-06-02
* 2012-08-04
* 2012-10-06 Monster Mash
* 2012-11-03
* 2012-12-01 Toy Rallye


UNFINISHED BUSINESS

* Rallye Rules
- Done: Darin emailed for discussion
- approved: give everyone another month

* Web Site-Wiki vs Non Wiki
- Email discussion has started
- AI: Ric to schedule a face-to-face committee meeting

* Giveaways for next year
- AI: Ed to contact printer who may silk-screen Larry's Autoworks' bags at cost
- AI: Nick to start working on artwork, presenting via email
- Possible artwork idea: round "TRC 81" CM on Bob Schott's cartoon
- design with fine detail may not work

* Board Members & E-mail
- AI: Darin to get Ed and Mel on trc-rm

* Business Meeting Action Items
- Done: Teresa found Operating Procedures source, but email bounced
- AI: Darin to verify darin@therallyeclub.org
- AI: Teresa to email Operating Procedures source again

* Tax ID
- No progress
- AI: Darin to continue paperwork

* Twitter Account
- Need to get the word out
- AI: Nick to prepare instructions before November rallye
- Approved: Email announcing prelim GIs should also mention signing up for
  emergency tweets, and to expect a test tweet before rallye verifying that
  they are signed up correctly, and to contact (someone) @therallyeclub.org if
  they don't get the test tweet.
- Open issue: When should the test tweet be sent, to allow time to fix
  problems?

* Elections:
- President
  Teresa Stefanisko
  Bill Jonesi
- Vice President
  Ed Slintak
- Secretary
  Darin McGrew
- Treasurer
  Dean Stanton
- Board Members (3)
  Bill Jonesi
  Dave Moen
  Michelle McGrew
  Teresa Stefanisko

- During 2012, Dean and Michelle will work on getting her up to speed on the
  software needed for the role of Treasurer.
- Ric considered the role, but has a conflict on third Tuesdays


NEW BUSINESS

* Equipment
- We need to add a few more boards & bungies to the standard kit
- Every RM should clean staples off several boards
- Extension pole with stapler is almost worn out
- AI: Darin to replace extension pole

* Storage of Rallye Archives
- Bill will take them back; Darin to deliver 2 boxes at a time


ANNOUNCEMENTS

* Adjourned at 9:50pm
* Next meeting at 7:30pm, Nov. 15, 2011 at Round Table, 4400 Stevens Creek.