2011-09-20 TRC Business Meeting Minutes Called to order at: 8:10pm Members present: Dean Stanton, Michelle McGrew, Teresa Stefanisko, Ed Slintak, Bill Jonesi, Darin McGrew Agenda for current meeting: Approved as amended Minutes from August meeting: Approved as amended OFFICERS' REPORTS * President - no report * Vice President - no report * Secretary - no report * Treasurer - 25 cars turned out for September's rallye, the largest turnout since February's membership rallye (which had 29 cars, plus 5 additional memberships). - Reduced insurance cost (and no food or mileage reimbursement), led to good net proceeds, over $125! - Monthly net and YTD net are positive (better than budgeted), but this is misleading, because I don't have the costs related to our September mailing. With the mailing costs, our month will be just a little better than budget, and the YTD will be about $540 better than budget. COMMITTEE REPORTS * Insurance - Paid for the October event and certificate received. - SCCA-SFR should cover insurance for Toy Rallye 2011 - We will need to collect "membership" info for SCCA, but the $5 fee should be waived. * Publicity - Bill hopes to work with marque clubs, promoting Toy Rallye and the January rallye school. - AI: Dean to investigate online event calendars. - AI: Everyone to email Dean 2 online event calendars. - AI: Nick to investigate getting on Eye on the Bay (ch 5 community events) * TSD (Bill) - Positive response from potential RMs. - Positive response from marque clubs. - AI: Bill to provide estimate for clocks by November's meeting. PAST EVENT(S) REPORT * 2011-09-03 Pokemon: Black & White (Teresa, Nick and Zak) - registrar: McGrews - neighborhood: Near Round Table - compdir: Abby checked - 2 major protests, both anticipated during precheck but no clean fix was found; decided to grant to any cars filing protest. Suggested using zero-point course-correcting CMs in the future. - CMs down, results out, score sheets to Dean. RMs can get free rallye coupon now. NEXT EVENT(S) REPORT * 2011-10-01 The Angry Bird (Ed & Ray) - registrar: Teresa & Nick - neighborhood: Sunnyvale "birdland" - compdir: Abby - hopefully ready to precheck this weekend (the last weekend before rallye) - precheckers: Dean and Darin & Michelle are available. - RM school poll: 8 people interested. Teresa & Abby working on RM school. - rallye school poll: 6 people interested, but 3 were experts/masters * 2011-11-05 StormChaser (Mel Nicholson) - registrar: Dean - neighborhood: Mountain View, east of El Camino Hospital - compdir: Abby - mentor: Dean - the turkey route has dependencies that will need to be communicated to rallyists (both in GIs and at school) - AI: Dean to encourage RM to contact Abby - potential precheckers: Steve Beuerman, Larry Friederich, Larry Schulnick * 2011-12-03 Toy Rallye (Darin) - registrar: Ed - neighborhood: TBD - compdir: Abby - SCCA Event Chair & Licensed Prechecker: Stu Helfer - AI: Bill to resolve insurance details with SCCA folks - AI: Bill to get an SCCA logo to Darin for the flier * 2012-01-07 TBD School Rallye (Bill) - Bill considering classroom school prior to rallye. - September's rallye to include interest poll * 2012-02-04 TBD Birthday Rallye (Cris, Dave) * 2012-03-03 Fu Fu Head's rallye... (Teresa & Nick Stefanisko) * 2012-05-05 TBD (Bill, Cris, Abby) - "Competition Directors Present TRC's First Gimmick Rallye"? - rethrow of TRC's first gimmick rallye (on its 30th anniversary) - Cinco de Mayo * 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko) * 2012-09-01 There Are No Ts in Rallye (Teresa & Nick Stefanisko) OPEN DATES * Jeffrey Martin is interested, but cannot commit to a date yet. - possibly late 2012 * AI: Teresa to email Ozan Demirlioglu again about taking rallye date. * Bill is in contact with an anonymous potential RM, who may be interested if someone else will run the finish for him. * 2012-04-07 * 2012-06-02 * 2012-08-04 * 2012-10-06 Monster Mash * 2012-11-03 * 2012-12-01 Toy Rallye UNFINISHED BUSINESS * Rallye Rules - AI: Darin to email for discussion * Web Site-Wiki vs Non Wiki - Darin: Darin started email discussion with committee. * Giveaways for next year - Done: Darin to confirm with Larry - Confirmed estimate: $250 for 100 bags (with Larry picking up half) - Others will investigate options for silk-screening Larry's current bags. * Board Members & E-mail - Done: Darin contacted Steve and board members - AI: Darin to get Ed on trc-rm * Business Meeting Action Items - Done: Teresa found Operating Procedures source - AI: Teresa to email OP source to Darin * Potential RMs - Done: Teresa contacted trc-rm@ for 2012 dates; no response. * Tax ID - no progress - AI: Darin to continue paperwork * Done: Darin forwarded info to Bill re: Boston rallyes email * Competition Director - Dropped: Darin doesn't need to contact Steve about compdir@ * Mailings - AI: Teresa to get score sheets from February & April - AI: Nick to evaluate (with Steve) option of excluding trc-events@ recipients who are non-members from receiving the hardcopy mailing. NEW BUSINESS * Twitter Account - TRC now has a twitter account; we can experiment with using it for urgent notifications - re: "fairness" - We're trying to prevent every car from calling the RM, not give extra help to people on Twitter. - Instructions sent to trc-rm@ - Instructions need to be sent to trc-events@ and trc-talk@ - We need to make sure everyone enables "mobile" tweets after we accept them. - Need SMS-capable phone to receive tweets - RMs need smartphone or internet-connected computer to tweet - guideline: RMs should only tweet things they would have their CP workers tell every car. * Annual Meeting - January 17. - TRC will pay for the buffet for any members who RSVP by Monday January 16. * Promotion to/from Expert class - Teresa received email complaining about a car changing from ME (as they entered at the Computer Station) to Expert (on paper score sheet) - At October rallye, strongly encourage the car to move up to ME. * Elections: Nominations Opened - President: - Bill Jonesi? - Vice President: - Ed Slintak? - Secretary: - Darin McGrew? - Treasurer: - Dean Stanton? (who also suggested swapping roles with Darin McGrew) - Board Members: - Michelle McGrew? - Teresa to query Trevor, Jim, Ozan, Mel ANNOUNCEMENTS * Adjourned at 10:00pm * Next meeting at 7:30pm, Oct 18, 2011 at Round Table, 4400 Stevens Creek.