2011-05-17 TRC Business Meeting Minutes

Called to order at 20:00

Members present: Bill Jonesi, Michelle McGrew, Teresa Stefanisko,
  Jim Davidson, Ed Slintak, Dean Stanton, Darin McGrew

Agenda for current meeting: Approved as amended

Minutes from April meeting: Approved


OFFICERS' REPORTS

* President
- No report

* Vice President
- No report

* Secretary
- No report

* Treasurer
- TRC's May rallye was budgeted, but didn't occur, sparing us the anticipated
  shortfall (almost $200).
- Overall, we are $439 positive at the end of May. The budget has us $285
  positive. Expenses are down, primarily reimbursements (which RMs are not
  requesting).
- If we prepare the overdue mailing at Tuesday's meeting, this will use up the
  Mailing and Printing budget surplus.  (If we do not send the mailing, we are
  likely to have continuing poor turnouts.)


COMMITTEE REPORTS

* Insurance
- June insurance has been paid.

* Publicity
- AI: Darin to ping Cris re: posting to event calendars


PAST EVENT(S) REPORT

* Past Rallye Results
- We may be having difficulty getting email through to Ric
- AI: Bill to nag for results no more than twice a month


NEXT EVENT(S) REPORT

* 2011-06-04 X-Men: First Rallye (Darin)
- registrar: Jim
- neighborhood: south Santa Clara
- Working on route; hoping for RM precheck this weekend, then outside precheck
- AI: Darin to redo flier by Thursday
- AI: Darin to reserve Round Table
- AI: Darin to get award info to Nick ASAP
- AI: Darin to add question re: interest in "How to Write a Rallye" class
- AI: Darin to add question re: interest in gimmick class with A-B emphasis

* 2011-07-02 Amazing Rallye 6 (Teresa, Jeff Martin, Trevor/Kim)
- registrar: McGrews
- neighborhood: Jollyman Park (Cupertino)
- work in progress

* 2011-09-03 Pokemon: Black & White (Teresa, Nick and Zak)
- registrar: McGrews
- neighborhood: TBD
- searching for neighborhoods for Zak's gimmick ideas

* 2011-10-01 Monster Mash (Ed & Ray)

* 2012-03-03 Fu Fu Head's rallye... (Teresa & Nick Stefanisko)


OPEN DATES

* 2011-08-06
- No TRC rallye
- Paradox will run a Q&A rallye that weekend

* 2011-11-05
- Bill offered to mentor a new rallyemaster
- AI: Bill to draft RM/prechecker flier for mailing

* 2011-12-03 Toy Rallye
- AI: Darin to email GGLC
- AI: Bill to investigate SCCA insurance option

 
UNFINISHED BUSINESS

* Rallye Rules
- AI: Darin to email for discussion

* Web Site-Wiki vs Non Wiki
- AI: Darin to start email discussion with committee

* Giveaways for next year
- AI: Darin to check with Larry about piggyback order of grocery bags

* Board Members & E-mail
- AI: Darin to contact Steve and board members

* Business Meeting Action Items
- AI: Teresa to find Operating Procedures source

* Mendocino Rallye
- Bill talked to Jim about sources for precheckers

* List of prospective precheckers & CP workers?
- AI: Dean to email Steve to confirm trc-workers@ list

* Potential RMs
- AI: Teresa to email trc-rm@ re: November

* Mountain View "A La Carte & Art" festival May 21-22, 10 AM - 6 PM
- Dropped for 2011; maybe for 2012

* Next mailing
- June, July, Paradox's August, September, request for RMs & precheckers

* Tax ID
- AI: Darin to continue paperwork

* AI: Darin to reply to email re: Boston rallyes

* Competition Director
- AI: Darin to contact Steve about compdir@ list at therallyeclub.org


NEW BUSINESS

* None

 
ANNOUNCEMENTS

* Next meeting at 7:30pm, June 21, 2011 at Round Table, 4400 Stevens Creek.

* Adjourned at 20:45