2011-04-19 TRC Business Meeting Minutes Called to order at 20:00 Members present: Michelle McGrew, Bill Jonesi, Teresa Stefanisko, Ed Slintak, Dean Stanton, Darin McGrew Agenda for current meeting: Approved as amended Minutes from March meeting: Approved OFFICERS' REPORTS * President - No report * Vice President - No report * Secretary - No report * Treasurer - Poor turnout (members & nonmembers) for April's rallye. - No April RM reimbursement requested, so we still made a few bucks, rather than losing many bucks. - The year-to-date shortfall is up steeply. - Cris finally submitted receipts for February's reimbursement. - YTD still in the black relative to budget: - No TRC May rallye, so no insurance paid in April. - No Q1 mailing. - No fees for our nonprofit ID yet. COMMITTEE REPORTS * Insurance - No TRC rallye in May, so no insurance to be paid this month. * Publicity - Bill suggested that we approach puzzlehunt fans - AI: Darin to ping Cris re: posting to event calendars PAST EVENT(S) REPORT * 2011-04-02 Go for Two (Dave & Kieth) - 17 cars - As a reminder, the Gimmick Rallye Rules state: * Past Rallye Results - Dean proposed appointing someone to nag RMs for past rallyes' results, now including Zombieland, and cc'ed Ozan Demirlioglu NEXT EVENT(S) REPORT * 2011-06-04 X-Rallye: First Timer Class (Darin) - registrar: Jim - neighborhood: TBD - Flier ready, but may need to rename (perhaps X-Men: First Rallye?) * 2011-07-02 Amazing Rallye 6 (Teresa, Jeff Martin, Trevor/Kim) - registrar: McGrews - neighborhood: Jollyman Park (Cupertino) - work in progress * 2011-09-03 Pokemon: Black & White (Teresa, Nick and Zak) - registrar: TBD - neighborhood: TBD - working on flier this weekend * 2011-10-01 Monster Mash (Ed & Ray) * 2012-03-03 Fu Fu Head's rallye... (Teresa & Nick Stefanisko) OPEN DATES * 2011-08-06 - Need RM and flier before Teresa prints mailing (on or about 10 May) * 2011-11-05 - Bill offered to mentor a new rallye - AI: Bill to draft RM/prechecker flier for mailing - AI: Darin to add question re: interest in "How to Write a Rallye" class * 2011-12-03 Toy Rallye UNFINISHED BUSINESS * Rallye Rules - AI: Darin to email for discussion * Web Site-Wiki vs Non Wiki - AI: Darin to start email discussion with committee * Giveaways for next year - Done: Darin asked Larry about piggyback order of grocery bags * Board Members & E-mail - Dean confirmed missing members again - Bill is no longer on info@ list - AI: Darin to contact Steve and board members * Business Meeting Action Items - AI: Darin to get OP source from Teresa * Mendocino Rallye - AI: Dean to contact Bill and/or Jim to work out details * List of prospective precheckers & CP workers? - Done: Dean emailed Steve to create trc-workers@ list - AI: Dean to email Steve to confirm trc-workers@ list * Potential RMs - Done: Teresa contacted potential RMs; no response - AI: Teresa to email trc-rm@ re: August * Liability & Risk Management - Done: Teresa explained policy to Ric. - Bill to post prelim GIs elsewhere, not on therallyeclub.org * Mountain View "A La Carte & Art" festival May 21-22, 10 AM - 6 PM - AI: Darin to contact MV ALC&A to explain who we are, and offer to staff a booth if they're still interested (Saturday only) - AI: Bill to check with GGLC * Next mailing - We will prepare next mailing at May meeting: include June, July, August * Tax ID - AI: Darin to continue paperwork * AI: Darin to reply to email re: Boston rallyes NEW BUSINESS * Competition Director - Abby is our CD; Teresa, Cris, & Bill are helping informally - There have been some problems with prechecking of recent rallyes - Bill suggested the CD require a "precheck report" for each rallye - AI: Bill to email Abby to see if she would like precheck reports emailed ANNOUNCEMENTS * Next meeting at 7:30pm, May 17, 2011 at Round Table, 4400 Stevens Creek. * Adjourned at 21:20