2011-01-18 TRC Annual Meeting Minutes Called to order at 19:35 Members present: Ed Slintak, Nick Stefanisko, Cris Wendt, Bill Jonesi, Michelle McGrew, Darin McGrew, Dave Moen, Jim Davidson, Ozan D, Trevor Graham, Dean Stanton Non-members present: Terri Stanton Agenda for current meeting: Approved as amended Minutes from November meeting: Approved as amended OFFICERS' REPORTS * President - No report * Vice President - No report * Secretary - Need to file Form SI-100 Statement of Information - Next will be paperwork for Tax ID and 501(c)7 status * Treasurer - actual loss for December's Toy Rallye very close to budget - there was no December mailing, yielding $90 surplus over budget for month - 2010 annual budget predicted a loss of $519. With the $500 windfall from Ford, even with the purchase of the computers and investment in postage futures, our actual loss was only $29. COMMITTEE REPORTS * Insurance - Paid for February - Considering changing insurance, contingent upon 501(c)7 status - SCCA insurance would be cheap, but administrative overhead is prohibitive * Publicity - Bill is sending bimonthly email to trc-events - Many of the free calendar publicity services are gone - Cris to investigate free calendar publicity services - Darin to add board and Bill to FB group admin list PAST EVENT(S) REPORT * 2010-12-04 Toy Rallye (Darin) - 23 cars (4 first-timers) - 27 toys and 4 cash donations ($25 each, $100 total) - favorite gimmicks: hexagonal stop sign; RI with A, B, and C parts - RM still working on results - Darin to thank GGLC NEXT EVENT(S) REPORT * 2011-02-05 Over the Hill: TRC Turns 30 (Cris & Dave) - registrar: Dean - membership: Stefaniskos - using Rainbow Park area - rallye written, ready for another precheck - Cris to reserve Round Table for finish - Cris to contact Teresa re: birthday cake for TRC * 2011-03-05 Zombieland (Ozan) - registrar: Stefaniskos - most is in Sunnyvale - need CP workers - should be ready for prechecking in about 2 weeks - Cris to reserve Round Table for finish * 2011-04-02 Let's Repeat and Go for Two (Dave & Kieth) - registrar: Jim - flier to Teresa - Cris to reserve Round Table for finish * 2011-07-02 Amazing Rallye 6 (Teresa & others) - Kim & Trevor will RM for one leg * 2011-09-03 Fu Fu Head's Rallye... (Teresa & Nick Stefanisko) OPEN DATES * 2011-05-07 - Need RM by end of February - Bill can run a Paradox rallye if TRC doesn't have one * 2011-06-04 - Need RM by end of February * 2011-08-06 * 2011-10-01 Monster Mash * 2011-11-05 * 2011-12-03 Toy Rallye - Bill can suggest old Harriet rallyes to rethrow UNFINISHED BUSINESS * Rallye Rules - No progress * Web Site: Wiki vs Non Wiki - No progress - Dean, Nick, and Darin to develop a plan - Darin to send officers to Ric * Give a ways for February - Approved: buy a dozen clipboards and make "survival kits" - Clipboards available for $0.79-$1.29 - add pens, highlighters, postits,... - give "survival kits" away to first timers - sell at near cost (between $2 and $3) to others - Dave to get clipboards and drive process - Approved: handle via email in time for February rallye, or drop it - Dave to work on source of bags - Darin to work on artwork - cost of 100 bags shipped: $235 NEW BUSINESS * Coupons - Approved: Keep coupon program as is for 2011 * 2011 Budget - includes January mailing, that was originally scheduled for December 2010 - projected deficit of $650-700 - Budget approved as proposed * Registration on laptops for Feb rallye (Nick) - demonstration of registration app - discussion and comments about registration app ANNOUNCEMENTS * Next business meeting will be on February 15, 2010, at Round Table Pizza, 4400 Stevens Creek. Adjourned at 21:49