2009-11-17 TRC Business Meeting Minutes

Called to order at 19:55

Members present: Dean Stanton, Gary Watson, Michelle McGrew,
  Teresa Stefanisko, Ed Slintak, Ric Goldman, Darin McGrew

Others present:  Jim Davidson


Agenda for current meeting:   Approved as Amended

Minutes from October meeting: Approved


OFFICERS' REPORTS

* President
- No report

* Vice President
- Not present

* Secretary
- No report

* Treasurer
- October turnout was better than budgeted. Also, the October RMs did not
	request reimbursement for any expenses (even printing!), so the net proceeds
	were very good.
- November turnout was also good. We hadn't budgeted revenue sharing with EDTC
	(half the November revenue), but we didn't pay for printing or awards,
	either. So the net proceeds weren't bad.
- YTD expenses are still under budget, even after unforeseen revenue sharing.


 COMMITTEE REPORTS

* Insurance
- Cris to assure GGLC pays December Insurance

* Publicity
- No response from KBAY


PAST EVENT(S) REPORT

* 2009-11-07 Things that go Bump in the Night (EDTC)
- Good turnout.
- Other than a few problems, it went okay.
- One protest asked for points for a gimmick the RM didn't intend.


NEXT EVENT(S) REPORT

* 2009-12-05 Toy Rallye (Darin)
- Darin finishing up rallye.
- Hoping to get to precheckers by this weekend.

* 2010-02-06 We're Off To See the Wizard! (Cris and Dave)
- no news

* 2010-03-06 Lilo & Stitch (Teresa & Nick)
- Teresa is working on it

* 2010-04-03 (Day before Easter) (Keith & Dave)
- Need alternate start location, to avoid ALCF traffic

* 2010-05-01 EDTC
- EDTC may want the start to open from 1-3 (not from 4-6)

* 2010-07-03 Amazing Rallye 5-The Best of the Best (Teresa & old RMs)
* 2010-09-04 The Best of the Stefaniskos (Teresa & Nick)
* 2010-11-06 EDTC


OPEN DATES

* 2010-06-05
* 2010-08-07
* 2010-10-02 Monster Mash
* 2010-12-04 Toy Rallye 2010 (Darin)


UNFINISHED BUSINESS

* Backup Rallye (Abby & Dean)
- no progress

* Tax Exempt Status
- Darin to investigate forms required

* Gimmick Rallye Guide updating
- Dean to ask Steve Watt if he has a copy
- Dean to ask Lloyd Hill about the guide EDTC offered
- Discussion of printing booklets automatically

* Rallye Rules
- reformatted, with no email feedback
- no changes to content yet

* Elections Results
- President: Teresa Stefanisko (13), Cris Wendt (2)
- Vice President: Ed Slintak (15)
- Secretary: Darin McGrew (15)
- Treasurer: Dean Stanton (15)
- Board Members at Large:
	- Trevor Graham (14)
	- Dave Moen (13)
	- Michelle McGrew (10)
  - Cris Wendt (8)

* Operating Procedures
- Teresa to email to Dean & Ric

* Trust Us You'll Do Better Next Time award
- Nick to design and print

* Cafe Press
- Nick to make poster displaying our merchandise


NEW BUSINESS

* Web Site - Wiki vs Non Wiki
- discussion about policies vs technologies
- Ric & Darin to discuss with Steve

* Web site missing results
- Darin to get Ed the October protests

* 2010 budget
- general concensus was that the budget looks good

* December mailing
- Feb, Mar, Apr rallyes
- Annual Meeting, No January Rallye
- Need RMs, remind that Feb is Membership Rallye

* Equipment
- Dean approved to spend up to $90 for
  - 6' folding table (approx $32) from Target
	- electric lantern (approx $30) for rallyes when it gets dark before
		registration closes
	- storage boxes for start box & flier box
- Current box is adequate for holding CM boards/bungees


ANNOUNCEMENTS

* Next meeting will be December 15, 2009 location Round Table 4400 Stevens
Creek.

Adjourned at 22:05